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Project Manager - Live Event Production (3 mos.)

Washington  DC


A well-established advocacy and lobbying organization with a focus on international affairs is looking to engage two highly organized Project Managers at the coordinator-level. We’re seeking two individuals who bring experience in creative project management and/or live event production, for three-month-long assignments that will be focused on managing program elements for the organization’s annual conference. We are hoping to on-board for both positions in mid-November or early December, and we expect the engagements will come to a close in mid-March. 

This organization's annual conference, which will be held in Washington, DC in early March, will welcome more than 15,000 participants, from all 50 states and all over the world. Guests and speakers at the conference have historically included world leaders, among them heads of state.  

We are excited to meet over-achieving, early to mid-career events and production professionals who are organized and detail-oriented. We are not expecting to see PMP-level accreditation for roles this level. We do expect that you will be able to demonstrate your top-notch people skills through references and in-person interviews. 

Brainstorm Creative Resources has supported this client for more than ten years and we have helped them identify many amazing people for a wide variety of full-time, temporary and project-oriented roles. We can provide plenty of additional details regarding the employer, to the most well qualified applicants.

While this position is currently defined as “temporary,” and we are not actively offering it as a “temporary-to-permanent” transition opportunity, we can share that our client his hired temporary Brainstorm Creative Resources employees into full-time positions in years past. 

RESPONSIBILITIES INCLUDE: 
*Project manage multiple live event stage elements—each with varying requirements and approval processes.
*Coordinate communication between content producers, video editors and production partners.   
* Ensure the proper assembly of component script, video and graphics for each show element. 
* Assist with script edits and coordinate/manage visual asset research and delivery.
* Coordinate with content producers for delivery of assets prior to weekly rehearsals. This includes delivering video assets to vendors and delivering scripts for program element. 
*Participate in multiple rehearsals each week—ensuring that action items are captured and necessary follow up is completed. 
* Coordinate communication with speakers during the lead up to the conference, including: gathering multimedia assets, coordinating rehearsal needs, etc.  
* Create and maintain event documentation.
* During the conference, on-site responsibilities include assisting the talent rehearsal, scripting and/or backstage teams.  

HOURS / LOCATION:
We are ideally looking for someone to start working during the time frame of mid-November to early December. We can offer some flexibility for the assignment to start a bit sooner than mid-November if we quickly identify amazing candidates who are interested in working immediately. 

We are only interested in receiving applications and inquiries from individuals who can work:
(1) In a full-time, temporary capacity; 
(2) a regular M-F, 9am-6pm schedule;
(3) on-site at our client’s workplace near Union Station in NW, DC;
(4) starting roughly in the mid-November to early December time frame; 
(5) continuing through mid-March.

Individuals who can only work part-time or who are interested in working from home should not apply. Also, there will be a requirement to work some Saturdays during January and February. Our client’s workplace is easily accessible via car, Metrorail and Metrobus. We will provide details regarding parking options to individuals whom we schedule for interviews with the employer. 

RATE:
We are suggesting a pay rate range of between $19 and $22/hour, which we believe is in-line with the position requirements. These rates, when annualized, are the basis for salaries ranging from $38K to $42K. The actual rate offered will be commensurate with your experience and will largely be based on the following factors: credentials as detailed in your resume, your interview experiences with Brainstorm Creative Resources and/or our client, and quality of reference providers and references provided.

TERMS:
This engagement is structured differently than most temporary assignments. Instead of being paid only for the hours you work (which is a staffing industry norm), you will paid for working 40 hours each week -- even if you actually work fewer hours. This policy extends to all days that the employer's office is officially closed for vacation and also to personal and sick days within reason, but not to long strings of days when you might be away from work for personal reasons. It's worth mentioning that the organization's offices are typically closed for the entire week between Christmas and New Year's Day. So you will likely have up to one full week of paid vacation over the holidays. The engagement also offers a limited overtime differential. Overtime will be calculated under a federally mandated formula that indicates different rates each week, depending on how many hours were worked during that week. We will gladly provide documentation regarding the overtime policy and explain the specifics of it to the most well qualified applicants. 

APPLICATION:
Brainstorm Creative Resources is a recruiting and staffing firm that has been focused on placing creative and editorial professionals into freelance and full-time positions with Washington, DC-area employers since 2003. We are recruiting for this position at the request of our client, the hiring organization. 

If you are reading this job description at our Application Portal please follow the instructions included below. If you are reading this job description elsewhere please visit us at http://www.brainstormresources.com. Within our website you can click anywhere you see "Find Work" buttons or text to view all currently open positions. Please follow these steps when you apply:

1) Closely read the complete job description to ensure that you are a terrific fit for the opportunity.
2) If you are a returning applicant please enter your e-mail address and password, and then add the opportunity to your "My Jobs" list.
3) If you have not applied with Brainstorm previously, click the "Apply For This Position" button.
4) During the application process please make sure to:
-> Provide all details requested as you are completing your personal profile (including links to sample work online),
-> Upload a resume and cover letter.

We expect all interested parties to support their application and salary request with a cover letter that clearly indicates their fitness for the position. 

Only candidates who can demonstrate that they will reside within a commutable distance of Washington, DC as of December 1, 2017 should apply. Applicants who do not already live in Washington, DC, Maryland or Virginia, and who do not already have firm plans to relocate to the metro-Washington, DC area by December 1, 2017 and/or who inquire without a cover letter or resume should not expect to receive a response. Brainstorm Creative Resources and the hiring organization are EEO employers.


Posted November 14, 2017

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$500,000/yr