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Project Manager .:. Live Events Production

Washington  DC

A well-established advocacy and lobbying organization with a focus on international affairs is looking to engage a highly organized Project Manager at the coordinator-level.

We’re seeking an individual who brings experience in creative or media project management AND/OR live event production, for a four-month-long assignment that will be focused on managing program elements for the organization’s annual conference. We are hoping to on-board for the position in early to mid-December, and definitely no later than January 2, 2019. We expect the engagement will come to a close during the first week of April. 

This organization's annual conference, which will be held in Washington, DC in late March, will welcome more than 15,000 participants, from all 50 states and all over the world. Guests and speakers at the conference have historically included world leaders, among them heads of state.  

We are excited to meet over-achieving, early to mid-career events and production professionals who are organized and detail-oriented. We do not expect to see PMP-level accreditation for this role. We do expect that you will be able to fluidly discuss your highly relevant qualifications and demonstrate your top-notch people skills through references and in-person interviews. 

While this position is currently defined as “temporary,” and we are not actively offering it as a “temporary-to-permanent” transition opportunity, we can share that our client his hired temporary Brainstorm Creative Resources employees into full-time positions in years past. 

Brainstorm Creative Resources is recruiting for this position at the request of the hiring organization -- a group we have supported on an annual basis, on a wide variety of hiring efforts for more than ten years. We typically post salary and rate ranges in public-facing job descriptions (see below), but we do not typically include employer names. We can provide plenty of additional details regarding the employer, to the most well qualified applicants. If you are interested in applying for this position, we hope you will allow us to represent you, rather than working independently to identify the employer so that you can inquire with them directly. 

*Project manage multiple live event stage elements — each with varying requirements and approval processes.
*Coordinate communication between content producers, video editors and production partners.   
* Ensure the proper assembly of component script, video and graphics for each show element. 
* Assist with script edits and coordinate/manage visual asset research and delivery.
* Coordinate with content producers for delivery of assets prior to weekly rehearsals. This includes delivering video assets to vendors and delivering scripts for program element. 
*Participate in multiple rehearsals each week — ensuring that action items are captured and necessary follow up is completed. 
* Coordinate communication with speakers during the lead up to the conference, including: gathering multimedia assets, coordinating rehearsal needs, etc.  
* Create and maintain event documentation.
* During the conference, on-site responsibilities include assisting the talent rehearsal, scripting and/or backstage teams.  

We are ideally looking for someone to start working early- to mid-December -- and no later than January 2, 2019. We are only interested in receiving applications and inquiries from individuals who can work:

(1) in a full-time, temporary capacity; 
(2) a regular M-F, 9am-6pm schedule;
(3) with some availability for overtime/weekend hours; 
(4) on-site at our client’s workplace near Union Station in NW, DC;
(5) continuing through the first week of April 2019.

Individuals who can only work part-time or who are interested in working from home should not apply. There will be a requirement to work some Saturdays during January, February and March. Our client’s workplace is easily accessible via car, Metrorail and Metrobus. We will provide details regarding parking options to individuals whom we schedule for interviews with the employer. 

We are suggesting a weekly pay rate range of between $760 and $920. These weekly rates, when annualized, are the basis for salaries ranging from $38K to $46K. Alternatively, when considered on an hourly basis, the weekly rates are equivalent to $19/hour to $23/hour. The actual weekly rate offered will be commensurate with your experience and will largely be based on the following factors: credentials as detailed in your resume, your interview experiences with Brainstorm Creative Resources and/or our client, and quality of reference providers and references provided.

The payment terms for this engagement are structured differently than most temporary assignments. Instead of being paid only for the hours you work (which is the staffing industry norm), you will paid a weekly rate that will not differ from week to week. The rate will be based on the assumption that you are working 40 hours each week, but it will not be reduced if the employer's office is closed or if you take scheduled and approved time off. This policy extends to all individuals we engage to work for this particular client. The engagement also offers a limited overtime differential. Overtime will be calculated under a federally mandated formula that indicates different rates each week, depending on how many hours were worked during that week. We will be glad to provide a clear verbal overview of this payment methodology and documentation regarding the overtime policy to the most well qualified applicants. 

Brainstorm Creative Resources is a recruiting and staffing firm that has been focused on placing creative and editorial professionals into freelance and full-time positions with Washington, DC-area employers since 2003. We are recruiting for this position at the request of our client, the hiring organization. 

If you are reading this job description at our Application Portal please follow the instructions included below. If you are reading this job description elsewhere please visit us at Within our website you can click anywhere you see "Find Work" buttons or text to view all currently open positions. Please follow these steps when you apply:

1) Closely read the complete job description to ensure that you are a terrific fit for the opportunity.
2) If you are a returning applicant please enter your e-mail address and password, and then add the opportunity to your "My Jobs" list.
3) If you have not applied with Brainstorm previously, click the "Apply For This Position" button.
4) During the application process please make sure to:
-> Provide all details requested as you are completing your personal profile (including links to sample work online),
-> Upload a resume and cover letter.

We expect all interested parties to support their application and salary request with a cover letter that clearly indicates their fitness for the position. 

Only candidates who can demonstrate that they will reside within a commutable distance of Washington, DC as of December 2018 should apply. Applicants who do not already live in Washington, DC, Maryland or Virginia, and who do not already have firm plans to relocate to the metro-Washington, DC area by early December 2018 and/or who inquire without a cover letter or resume should not expect to receive a response. Brainstorm Creative Resources and the hiring organization are EEO employers.

Posted December 3, 2018

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