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DC Scheduler/Operations Coordinator 019-20

Capitol Hill 

Rep. Abigail Spanberger (VA-7) seeks a DC Scheduler/Operations Coordinator. Applicants should have scheduling experience, ideally with a Congressional office, a political campaign, or a similarly fast-paced organization. Applicants should be extremely attentive to detail, organized, and proactive.

This position will not involve legislative or press work, but will involve coordinating with those teams to ensure the Congresswoman’s time is balanced across various priorities.

Job responsibilities will include: •Creating and updating the Congresswoman’s schedule in DC •Responding to invitations for DC meetings and events •Communicating with the District team about invitations for District events •Managing the Congresswoman’s travel plans and logistics •Managing the Congresswoman’s time minute-to-minute in DC •Preparing meeting briefs and binders for all meetings and events in DC, by coordinating with event participants and the appropriate staff members •Keeping staff members and the Congresswoman updated in real time about schedule changes •Creating a weekly schedule that balances the Congresswoman’s official and unofficial time in DC •Maintaining files of invitations that have been declined, accepted, or that are tentative/pending •Preparing thank-you notes for the Congresswoman to send following DC and District meetings •Maintaining a “homework binder” for the Congresswoman •Working with the Chief of Staff to update and track the office budget •Processing vouchers for travel and expense reimbursement for the Member and staff •Processing and all office expenditures, and reconciling office expenditures on a bi-weekly basis •Assisting with other operational tasks such as booking rooms for meetings, responding to constituent requests (e.g. tours, photo ops, etc.), assigning parking spaces to staff, and assisting the Chief of Staff with the management of payroll and benefits •Serving as a member of the “front office” team, including assisting the Staff Assistant as needed with answering the phone and greeting visitors •Additional duties related to managing the overall operation of the DC office

To apply, please submit a one-page resume, 2-3 references, and answers to the following three additional questions to with “DC Scheduler” in the subject line. Competitive salary commensurate with experience.

Three additional questions: 1. If Rep. Spanberger was taking a meeting in DC with a stakeholder group, what information would you want to make sure she had in advance of that meeting? 2. The person in this role will get dozens of requests every day for meetings/events for Rep. Spanberger to attend. What would be your system for tracking/responding to those invitations? 3. Do you have a salary requirement or expected salary range?

Rep. Spanberger’s office is an equal opportunity employer. The office does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, genetic information, disability, or uniformed service.

Posted February 4, 2020

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