The Policy Associate, Government Relations provides efficient administrative and legislative support to IEEE-USA's government activities programs and committees. He or she supports and regularly works with a four-person professional staff and directly reports to the Director of Government Relations. He/she works under the regular supervision of the Director of Government Relations.
The Policy Associate has the primary responsibility of supporting specific committees and programs within the Government Relations Department, including drafting, editing, processing and tracking policy documents, including position statements, as they move through the IEEE policy approval process. He/she will support the advocacy efforts of the Government relations team, including monitoring and responding to legislation, hearings and regulations and scheduling meetings on behalf of the GR team.
The Policy Associate will provide administrative support for both the IEEE-USA Fellows program and WISE internship program, which includes processing and tracking applications, managing contracts and other routine duties.
As requested and needed, he or she provides back-up support for other government activities committees and programs.
The scope of his or her responsibilities requires that he/she process work from multiple sources, collaborate with other staff, and establish work priorities based on departmental goals and calendars.
He or she will work routinely with volunteers, including the Vice President, Government Relations. He or she will interact with IEEE-USA members, the general public, Congressional officials and their staff members, other US government officials, vendors, and others in order to schedule meetings, execute information requests, prepare orders, procure inventory, and other administrative tasks.
He or she will process payments and invoices, and prepare and distribute financial reports for multi-Society collaborations such as the Congressional Visits Day.
He or she will work occasionally with confidential information such as individual members' demographic, identity and credit information.
Other duties may be assigned. Specific duties include but not limited to:
Administrative Functions (35%): Including but not limited to:
- Drafting, editing and sending communications to Congress and the Administration
- Maintaining and distributing policy committee rosters
- Tracking and processing contracts
- Conducting searches of the IEEE membership directory
- Supporting the WISE and Fellows programs, which includes tracking applications, preparing materials for the selection committee, communicating with applicants, managing contracts, scheduling events, and providing other support as required
Project Management (20%):
- Edit, process and track position statements from the policy committees
- Draft cover memos for position statements to the GRC and GPPC
- Coordinate schedules for volunteers as part of Congressional Visits Day and other times during the year
Legislative Functions (20%):
- Track and report on legislative, regulations and other government actions
- Assist staff in developing responses to government proposals
- Schedule meetings with Hill and Government staff, especially as part of the Congressional Visits Day
- Draft and send routine communications with Capitol Hill and federal agencies
Liaison Functions (25%):
- Maintain relationships with:
- Hill offices and staff
- Other IEEE operating units
- Professional societies and other allied groups
High school degree or equivalent required, bachelors degree preferred
- Experience in government relations, public policy, Congressional office or related experience.
- Experience in a fast-paced professional office that demanded initiative, high standards and tight deadlines.